Project Management

Let us discuss what is a project?

It’s a group activity intended to construct a special product, service etc.

A project is time bound assignment and it has a distinct beginning and completion time, and defined possibilities and resources. A project is special and it is not a regular process, but a specific set of process and procedure designed to achieve a particular goal. So a project involves team work often includes people who don’t usually work together and meant for specific project– sometimes from diverse organizations and across several geographies.

At the commencement of a project, it's very very important to develop a concrete understanding of the project's goals, and how the different elements will fit collectively for a successful completion of project.

make a resume in gist -14-1-14

What is a resume? Resume is a document which narrates you, your career experience and skills in hope of getting a job. Let us discuss about best resume practice. LANGUAGE: Use of business language (i.e. English) is critical to the professionalism of a resume. FONTS: First of all fix the correct font to start writing the resume. NUMBER OF PAGES: Keep in mind that now-a-days recruiters prefer resumes to be in two pages or less. CAPTION: You should write the caption in bold letters as, … EXPERIENCE IN …………….. FIELD, after this write professional snapshot, in about 4 to 5 bulleted lines, narrating the job handled i.e. your designation in the company, your skills etc. PROFICIENCY MATRIX: Start writing about your proficiency Matrix, in about 2 to 3 bulleted lines i.e. career related courses undergone and proficiency level. WORK EXPERIENCE: If you are a experienced, write work experience in detail starting from present job. Write name of the organization, designation and year of start and end as subtitle of the paragraph and explain your responsibilities and contributions in 3 to 4 lines only. Continue the same format if you are worked for more than one company. You should provide only relevant information in the resume. ACADEMIC QUALIFICATION: After completing the work experience, write about academic qualifications starting from basic graduation i.e. B.Sc. in physics, electronics, mathematics as major subject, BE or B.Tech in electronics, computer science, electrical etc. Add other proficiency courses done by you in this section. ACCOMPLISHMENTS: Best part of your resume must have quantified accomplishments like your role and benefits to employer in terms of business development. PERSONAL MINUTIAE: In this section, write about your personal information like fathers name, date of birth, present address, communication address, languages known, hobbies etc. REFERENCES: References play an important role to recruiter as they would like to know about your character, behaviour, your qualification and work experience from the references you have provided in the resume.

Personality Development

Personality Development basically means spruce up and enhancing ones inner and outer character of a personal to bring in the positive change in life. Each and every individual has a distinct character that could be cultured and developed. This process is enumerated as art of communication, vocabulary, speaking abilities and improving ones confidence, developing certain skills, If you think that personality means looking good and attractive then it’s totally incorrect. Personality is typically a number of distinctive feelings, activities and perception which are related to each and every individual. 

The following are the important points that can implemented in developing ones personality. a. Understand yourself The primary step in developing the personality is to know yourself. This is one of the important criteria to know yourself in order to build what needs to be done to modify your existing personality. Knowing yourself is not regarding your pet foodstuff, shade etc. It is about understanding your boundaries, positive and negative points. You must be aware of your abilities so that you can use them when the time comes. Analysis need to be done to discover what is and where you are lacking in. Do you have stage fear and can’t speak to group of people? You can overcome this by different skill development programmes. b. Assessment You should understand that you cannot be best at everything. Each and every individual will have strengths and weaknesses different from others. You have your own set of talents and capabilities. Do not compare your strengths and weakness with someone around you. Understand that there will be things that other cannot do but you can do at ease. Is anyone perfect in this world? So never try to compare yourself with others. Use your capability and you will definitely achieve a better personality. c. Positive Attitude Positive Attitude is very important to achieve anything in life. There are many things that you can do but not possible. There are many good as well unhappy moments. Many a times there are situations where you were admired and proved thriving. Understand your skills and don’t let the hard times beat you. Positive attitude is appreciated in the society. Accept yourself that you can perform the given task efficiently. The person with positive approach will perform well and increase the chances of completing a task in hand. d. Well-mannered Your attitude should be pleasing in order to welcome you wherever you go. Be well-mannered and modest. Your routine habit should be to greet your juniors or friends or relatives with a smile and respond to their greetings. Once in a while have a social gathering with juniors or friends or relatives. 

One thing you should bear in mind is that be available for your people and you will turn out to be dependable for them. This is a significant characteristic for your personality. Mannerism is countable in the professional world. e. Body Language Body language plays very important role in personality development. Personality is not just about the way you dress up but about gestures while walking, sitting, eating, your behaviour when others are talking etc make a huge impact on others. Have a relaxed posture and when others in a group are in tête-à-tête have a relaxed tone. Do not barge-in and get involved but pay attention to the speaker. If an opposite person is talking to you have a calm eye contact and not stare or distracted. You should show that you are confident by good body language.

Three gate keepers

The three moral values are Strong self esteem, self confidence, and a positive self 1) Self Confidence – What you expect from yourself It is your gate keeper to effective action. Think of self confidence as your reputation with yourself. People with strong self confidence expect to succeeding new activities and overcome unknown adversities. People with low self confidence feel anxious about unknown challenges. HOW ABOUT YOU? In fast changing world, you are constantly required to do things you have never done before. To strengthen your conscious feeling of self-confidence, answer these, What are my reliable strengths and abilities? What do I do well ? (List anything that you’ve been complemented on) 2) Self–esteem: How you feel about yourself It is your emotional opinion about yourself. It is the gatekeeper in control of how you feel about yourself. 

Strong, healthy self esteem serves like a protective, thick emotional blanket that buffers you from feeling hurt by harmful criticism. In order to sustain your feelings of self-worth, it is essential to develop the inner ability to praise yourself for good things you’ve done when others do not. Self-esteem determines how much you learn after some-things goes wrong. If your self-esteem is weak or excessive, you are not able to admit to a failure or mistakes. People with weak self esteem may try to build themselves up in the eyes of people they talk to by tearing other people down Make a list of positive feelings you have for yourself. HONOR YOURSELF, EVEN IF OTHERS DON’T 3) Self-concept: Who you think you are. Is your self-concept based upon your job title, income level, physical attributes, age, educational level, price and location of your home, the car you drive, or important connections you have? If so, it means that your identity is rooted in external factor. This places you at risk of having a serious identity crisis if you lose any of these external anchors. 

To identify and strengthen your self-concept write 2 lists Write “I am_ _ _ _ _ _ _ _ _” Ten or more in each 1) Based on social status, job title, education etc 2) Based on your inner attributes, values, talent, principles of living etc Your abilities increases by discovering your “SELF” As you strengthen your belief in yourself, your belief in other people also grows stronger.

perception of our own action different from our perception of the action of others-2014

Perception is one of the most important psychological factors affecting the human behavior and concept of perception is very closely related to the personality of a person. Perception lies at the base of the every human behavior. One cannot live without perception. Every person perceives the world and approached the life problems differently; whatever we see or feel is not necessarily the same as true. It is because what we hear is not what is reality said, but what we perceive as being said. When we purchase something, it is not that it is the best, but because we assume it that is the best. Thus, it is because of perception, one can understand why one individual finds a job satisfying while another may not be satisfied with it. The perception is very important for managers who want to avoid making errors when dealing with people and events in the work environment. 

This problem is made more complicated by the fact that different people perceive the same situation differently. In order to deal with subordinates effectively the managers must understand their perception correctly. Perceptual mechanism process is as shown below; If people behave on the basis of their perception we can predict their behavior in the changed circumstances by understanding their present perception of the environment. One person may be viewing the facts as seen by another viewer. Thus perception is a process of receiving, organizing interpreting, checking and relating to sensory stimuli or data.

Information on Aadhar card

Government of Indian has introduced a new type of identification card know by name Aadhaar card. This card consists of twelve figure identification number for every individual in India. This card will be issued by the Unique Identification Authority of India and will remain valid of individual’s life time.   

This is a unique card which can be used to identify each and every citizen of India. This card can also be useful as proof of identity and address all over India. Aadhaar card is now made mandatory for all Indian citizens. All individuals, irrespective of age, gender, religions who is a resident Indian can enrol for this card FREE OF COST. This card will be issued by UIDAI after the verification process lay down by the Indian Government.

Individual’s Aadhaar number will help them to make available to various Government and public services like banking, LPG, Ration Card, mobile phone connections, passport etc. and wherever the individual’s identity is needed.

As Aadhaar card is easily verifiable online, cost-effective and is exclusive for all the members of a family. To determine uniqueness of each and every individual, the residence contact details of the person and his/her biometric information (fingerprints, photograph, iris-scan) is collected at the specified registration centre’s all over India and the same will be stored in a centralized master database format in regional offices of UIDAI.

Role of HR Manager

HR managers play major role in the organization / company/corporate sector in achieving of goals setup by the organization. The functional aspect of the HR managers comprises of determination of the quality of work, expertise in manpower, identification of the requirement of manpower, utilization of manpower, even distribution of work among different fields, placement of people at appropriate levels, performance management, identification of wastage of manpower at work points, rationalization of the staff, right man at right place concept and many more.

For effective implementation of the HR functions, the HR manager should have some fundamental qualities to suit to the needs of the organizational goals and objectives. The qualities of HR Managers resemble on the strategic managerial concepts of the organization. HR managers should always explore the possibilities for expansion of the organizational wings to rise-up the level of the organization to compete with others. HR managers should have clear cut understanding on the aims and objectives, goals of the organization. A broad outlook and clarity on the path of the organization is necessary. Capability for understanding things in the vicinity, realization of goals by concrete methods in the shape of implementation strategies by inventing new outlooks, new culture, new system, over riding the old fashions in order to set a goal for realization of objectives are the forerunners of HR managers.

HR managers should have abilities for preparing concrete plans to acquire results in the long run. HR managers are to work as mediators between the workers and management of the organization. As a matter of fact, he is the welfare officer of the employees of the organization. He should cultivate a sense of co-operation, co-ordination, positive attitude, human outlook, helping nature besides his primary qualities of sincerity, integrity, devotion to duty and organizational behavior. He should mingle with the employees. He should extract work from employees and his subordinates by means of his goodness. He is main document holder by keeping all record and personal data and database of employees. Negative attitude should not reach him. A positive outlook should include in his nature. He should not be inimical unbiased mannerisms should develop in his mind.

Systematic programmes, strategic plans, developmental activities, welfare measures, departmental improvements must be handled with proper care and readiness with enthusiasm, interest, affection towards the work minded people, in order to improve the organizational activities with team spril and embodiment. Realistic approach, attitude, hospitality, culture, commonsense, cordiality, inclination, attachment, earnestness, desirability, in depth study, thoughtful, congenial attitude with others, confidence are some of the important qualities to implement the HR functions effectively.

Role of HR Manager 

The primary HR activities like recruitment, selections, training and development, performance appraisals, confidential matters, wage policy, employee relations, welfare etc are to be dealt with utmost care. Concentrations on the activity, presence of mind, application of mind, devotion, delegation, observation, supervision, inspection are necessary.

How to relieve stress

All human being are forced to undergo stress in their life. 

If you made mistake in one or the other way, please accept it and don’t blame others for your problem. One thing you should keep always in mind is, we learn from our mistakes and some of us will continue doing mistake and get scolding from superiors and force others also to do inadvertent job. By this act that person will be in stress and made others also undergo stress. Our mistake is a learning ladder to improve ourselves with the help of elders i.e. it may be a parents, teacher, friends, well-wishers etc. Cleverness is in correcting ourselves from the mistakes and not to repeat.  

When one lies, that person thinks that work is done, but fact is he/she should be ready for series of lies. By this, the person is in mental agony and have fear of being caught which lead to stress. The stress so developed will get transferred to colleagues; family members etc and that person will mislay faith, respect from others.

When mistake occur, one should admit the mistake and apologize for the mistake. He/She should not repeat the mistake and see to it that others are not making the similar mistake.

Are we failing in sales ?

The process of sales starts from the function marketing. In marketing function, managers and executives should understand whole concept of the commodity they are presenting to the market. For example, in capital equipment marketing, executives should fully understand the product before venturing into the market by understanding the complete functionality of the equipment manufacturing activities right from the process of design to ready-for-delivery condition i.e. design concept, raw material procurement, process of manufacturing using different kinds of machineries used for manufacturing like conventional as well as CNC machines, different testing process for accuracy of results.  One can become a successful manager or executive by presenting full scenario of the company’s mission and vision, quality of manufacturing, quality processes adopted etc by visual presentation using LAPTOPS, TAB’s etc. Today’s buyer needs complete information about the product they are buying i.e. for manufacturer of another product, the equipment they are willing to purchase from the supplier is integral part of their business and they should completely comprehend the specification of equipment, its application, output etc. In case of domestic users, products should be of good quality, reliable brand and proven in the market as word-of-mouth plays very important factor. One unsatisfied customer will spread about the quality of that product to their friends and relatives like rage. 

One of the major reasons for failing in getting good orders against the competititors is continuous follow-up with the prospects as well as existing customers. During my tenure as Assistant Manager – Business Development, I made a follow-up plan for each and every product manufactured by the company. These follow-up regimes is still continuing in that company and are getting good orders from Indian companies as well as international organizations, educational institutions and well-known R&D laboratories. 

I would like share one of the best techniques known as RGB technique i.e. RED, GREEN & BLUE colors are to be used to prioritize the follow-up job. Let me explain the in detail.   My habit is to write all the tasks for the day in the diary every day morning with the blue ink pen only, and used to complete the task one after the other in the series. My Manager called me in between and given me a task of sales analysis for last month and told me to complete it on priority. I noted it down as the last task in my diary and continued to do the task in hand and forgot the task entrusted to me.  At the end of the day, I realized that important work is pending and which is not so important is completed. After this great mistake, I thought of RGB technique and started writing all important tasks which are to be completed on 1^st priority in RED color, 2^nd important tasks in GREEN and rest all in BLUE color pen. Think that you already written 6 tasks, 3 in RED and 2 in GREEN and last one in BLUE, your superior has given you the task which is to be completed as 1^st priority, write it down in RED. First you are going to complete all RED’s, secondly all GREEN’s and finally BLUE’s. 

By using the RGB technique, one can flourish in the business of the company.

PROJECT MANAGEMENT

Let us discuss what is a project?

It’s a group activity intended to construct a special product, service etc.

A project is time bound assignment and it has a distinct beginning and completion time, and defined possibilities and resources. A project is special and it is not a regular process, but a specific set of process and procedure designed to achieve a particular goal. So a project involves team work often includes people who don’t usually work together and meant for specific project– sometimes from diverse organizations and across several geographies.

At the commencement of a project, it's very very important to develop a concrete understanding of the project's goals, and how the different elements will fit collectively for a successful completion of project.

The development of equipment/machineries for an improved business process, the construction of a bridge, apartments, corporate houses, the support effort after a natural disaster, expansion of market into a new geographic segment — all are known as projects. All projects must be skillfully managed to deliver the on-time, on-budget results, knowledge and integration that organizations need to be in the market.

Project management is the application of facts, talent and procedure to perform projects efficiently and successfully. It’s a strategic capability for an organization, enabling them to secure project results to business goals, better compete in their markets.

Project management processes fall into following groups:

• Initiating – in construction projects, engineer should initiate the process by examining the plan drawings provided thoroughly before start.
• Scheduling (plan) – Tasks should be scheduled as per the 3D schematics as well as discussions with the project co-ordinator.
• Executing - Resources' tasks are circulated and groups are informed of their responsibilities. 
• Monitoring and Controlling - Project managers should monitor the project status and progress to the actual scheduled plan, as resources execute the planned work. During this phase, project managers may call for to fine tuning of schedules or do what is essential to maintain the project on track.
• Finishing - After project tasks are done and the customer has accepted the outcome, an estimate is necessary to emphasize project achievement and/or gain knowledge from project history.

Projects and project management processes differ from industry to industry; however, these are more customary fundamentals of a project. The goal is typically to offer a product, modify a process or to solve a problem in order to benefit the organization.